Access Union County Clerk Records

Union County Clerk of Superior Court

North Carolina uses a Clerk of Superior Court for court records rather than a separate county clerk or district clerk split. In Union County, the Clerk of Superior Court is the court clerk for Superior Court and District Court files. The office is reached through the Union County Judicial Center and the N.C. Judicial Branch contact directory.

The clerk's court-record duties include criminal cases, civil cases, special proceedings, estates, divorce judgments, paper files, public self-service terminals, and copy requests for court-file documents. Criminal case information can be searched at public terminals in a clerk office by defendant name, case number, or victim or witness name. Civil, special proceedings, and estates information can also be accessed through public terminals.

Union County Clerk vs Register

The Register of Deeds is a separate county office and should not be confused with the Clerk of Superior Court. Union County Register of Deeds Crystal D. Gilliard's office records deeds, deeds of trust, cancellations, plats, assumed names, powers of attorney, miscellaneous real-estate documents, birth certificates, death certificates, marriage certificates, marriage licenses, military discharges, and notary public commission records. It also functions as a Passport Acceptance Facility.

The Union Register of Deeds remote access source is assigned to the Clerk of Superior Court page.

The Register of Deeds screenshot belongs here because it shows the non-court record office that is most often confused with the clerk.

Union County Clerk Record Duties

The Clerk of Superior Court maintains the official court records, files, indexes, and dockets for Union County cases. Under the court-record access materials, paper files must be accessed in the county where the case is located. For Union County, that means the Judicial Center in Monroe. Staff can provide copies for a fee, and certified copies should be requested when a court document must be used as legal proof.

• Maintains criminal, civil, family, traffic, estates, and special proceedings court files.
• Provides public terminal access for searchable court information.
• Handles paper file review in the county where the case is located.
• Provides plain and certified court-file copies for applicable fees.
• Receives filings and payments tied to eligible Union County court cases.

Note: The county public-record request page is not a substitute for the clerk when the requested item is a court-file document.

Request Union County Certified Copies

A certified copy is a clerk-issued copy that verifies the document came from the court file. Certified copies may be needed for appeals, name changes, estate matters, divorce proof, or other legal uses. If an online search result only shows case information, request the actual copy from the Clerk of Superior Court in the county where the case was filed.

1. Identify the case number if known, or search Portal or a public terminal by party name.
2. Confirm that the case is a Union County file rather than a case from another county.
3. Identify the exact document needed, such as judgment, order, filing, letters, or dismissal.
4. Tell clerk staff whether a plain copy or certified copy is required.
5. Pay the applicable copy or certification fee based on the current court-cost chart or clerk confirmation.
6. Keep the receipt and certified copy together if the document will be used with another agency.

Union County Clerk Request Fields

The research did not locate a single Union County clerk copy request form with a full public field export. The practical request inventory comes from the court-record help topic and the clerk access channels. A useful request gives staff enough detail to find the file and the exact document without guessing.

Union County Clerk Fees

The N.C. Judicial Branch says clerk staff can provide copies for a fee and publishes current court-cost charts for civil, criminal, estates, special proceedings, and miscellaneous costs. The research captured several non-court Register of Deeds amounts, but the clerk page should not borrow those for court copies. Use the current court-cost chart or call the Clerk of Superior Court before mailing or appearing with payment.

Union County Clerk Forms and Payments

Union County local rules and forms are published through the N.C. Judicial Branch county page. The research notes a strong family-court form set, including domestic cover sheets, financial affidavits, child custody packets, family court requests for setting, custody mediation forms, equitable distribution materials, motions to continue, notices of hearing, and mediation waiver forms. These are court forms, so they are linked to Clerk and court workflows rather than Register of Deeds records.

Union County court payments by mail accept money order or certified check only, payable to Union County Clerk of Superior Court. No cash and no personal checks are accepted by mail. The mailing address for payments is Clerk of Superior Court, Union County Judicial Center, PO Box 5038, Monroe, NC 28111-5038. Eligible traffic citations paid by mail should include the citation number. In-person payment at the Cashier's Office accepts cash, credit or debit card with processing fees, money order, and certified check, but no personal checks.

Union County Clerk Search Channels

The central online case route is the North Carolina eCourts Portal. Use Smart Search for case information, Search Hearings for court dates, and NC Judgment Search for judgment index information. Portal is statewide, so Union County must be selected where applicable. The Portal also uses CAPTCHA challenges and requires JavaScript and cookies.

The Governor judicial appointments source is assigned to the Clerk of Superior Court page.

The appointment source is relevant to the local court system context because it identifies Judicial District 30 service in Union County.

For older files, paper documents, certified copies, or files not visible online, use the public terminal and clerk counter route. For Judicial Branch administrative records, the state public-record request service applies. For county executive records, Union County Public Communications has a county public-record request page. For court documents, the clerk in the county of filing remains the route named in the research.

Union County Clerk File Boundaries

The Clerk of Superior Court is the records custodian for court files, but not every record named in a court case is kept by the clerk as a public court document. A criminal file may show charges, hearings, bond orders, pleas, disposition, sentence, or failure-to-appear entries, while active law-enforcement investigation material remains governed by criminal investigation access rules. A divorce file may show the judgment and orders, while a marriage certificate still belongs to the Register of Deeds. An estate file may show qualification, letters, inventories, and accountings, while a certified death certificate may need to be requested from vital-record channels.

This boundary is most useful when a search result points to a case but not to the document needed. Portal can help identify a Union County case number, parties, case type, status, filing date, hearings, and judgment index entries. Public terminals can broaden courthouse search access. The clerk counter remains the route for paper files, certified copies, and older records that are not fully online. If a request asks for county administrative email, sheriff records, or Register of Deeds instruments, it should be routed to that custodian instead of the court clerk.